---
title: How to Manually Edit Employee Time Off
description: How to Manually Edit Employee Time Off
---

[Skip to content](https://help.cerely.com/how-to-manually-edit-employee-time-off#main-content)

![Cerely Logo\_Landscape-4C](https://help.cerely.com/hs-fs/hubfs/Images/Cerely%20Logo_Landscape-4C.png?width=160&height=41&name=Cerely%20Logo_Landscape-4C.png)

Open main navigation

Close main navigation

- [Contact us](https://cerely.com/contact/)

[Contact us](https://cerely.com/contact/?hsLang=en-au)

 How can we help you?

- There are no suggestions because the search field is empty.

1. [Knowledge Base](https://help.cerely.com/?hsLang=en-au)
2. [Personnel Management](https://help.cerely.com/personnel-management?hsLang=en-au)

# How to Manually Edit Employee Time Off

## This article explains how to manually edit an existing time off record for an employee in Cerely. Editing time off allows you to update dates, times, leave types, or approval status as required.

1\. From the home screen in Cerely, click on the **Personnel** tab from the Cerely top main menu

![](https://help.cerely.com/hs-fs/hubfs/image-png-Jan-12-2026-02-53-09-1943-AM.png?width=670&height=330&name=image-png-Jan-12-2026-02-53-09-1943-AM.png)

2\.Locate and select the employee whose time off you want to edit

![](https://help.cerely.com/hs-fs/hubfs/image-png-Jan-12-2026-02-53-54-7527-AM.png?width=670&height=330&name=image-png-Jan-12-2026-02-53-54-7527-AM.png)

3\.From the left-hand side menu within the employee profile, select **Time Off**

![](https://help.cerely.com/hs-fs/hubfs/image-png-Jan-12-2026-03-48-49-3737-AM.png?width=670&height=328&name=image-png-Jan-12-2026-03-48-49-3737-AM.png)

 

4\. Locate the relevant time off record and select the **Edit** icon

![](https://help.cerely.com/hs-fs/hubfs/image-png-Jan-12-2026-04-07-08-2433-AM.png?width=1912&height=937&name=image-png-Jan-12-2026-04-07-08-2433-AM.png)

5\. In the pop-up window, update any of the following fields as required:

- **Date of Leave** – Edit the date the leave begins
- **Unavailable From** – Adjust the start time or select **All Day**
- **Date of Return** – Edit the return date
- **Available From** – Adjust the return time or select **All Day**
- **Leave Type** – Select a different leave type if required
- **Number of Hours** – Update the number of leave hours taken
- **Paid When** – Adjust when the leave is paid using the dropdown menu
- **Notes** – Update or add administrative or employee notes
- **Attachments** – Upload or replace any supporting documents
- **Status** – Update the status to **Approved**, **Pending**, or **Declined**

![](https://help.cerely.com/hs-fs/hubfs/image-png-Jan-12-2026-04-08-24-1539-AM.png?width=1912&height=940&name=image-png-Jan-12-2026-04-08-24-1539-AM.png)

#### **Important:**

- If the edited time off **overlaps an existing rostered shift**, the employee may be **automatically unassigned** from that shift once the change is approved.
- If a shift ends at a specific time (e.g. **6:00am**) and the time off is set as **unavailable for the full day**, the system will treat this as overlapping and remove the employee from the shift.
- To avoid unintended un-assignment, ensure the **unavailable start time begins after the end of the employee’s shift** where applicable.

6\. Once all details have been entered, select **Save** to apply the time off.

![](https://help.cerely.com/hs-fs/hubfs/image-png-Jan-12-2026-04-08-55-0830-AM.png?width=1912&height=940&name=image-png-Jan-12-2026-04-08-55-0830-AM.png)

- [System Setup](https://help.cerely.com/system-setup?hsLang=en-au#main-content)

    - [Personal Settings](https://help.cerely.com/system-setup?hsLang=en-au#personal-settings)
    - [Users & Permissions](https://help.cerely.com/system-setup?hsLang=en-au#users-permissions)
    - [Organisation Settings](https://help.cerely.com/system-setup?hsLang=en-au#organisation-settings)
    - [Configuration System](https://help.cerely.com/system-setup?hsLang=en-au#configuration-system)
    - [Reports Setup](https://help.cerely.com/system-setup?hsLang=en-au#reports-setup)
- [Client Management](https://help.cerely.com/client-management?hsLang=en-au)
- [Site Management](https://help.cerely.com/site-management?hsLang=en-au)
- [Contacts](https://help.cerely.com/contacts?hsLang=en-au)
- [Personnel Management](https://help.cerely.com/personnel-management?hsLang=en-au)
- [Task Manager](https://help.cerely.com/task-manager?hsLang=en-au)
- [Rostering](https://help.cerely.com/rostering?hsLang=en-au)
- [Accounts](https://help.cerely.com/accounts?hsLang=en-au#main-content)

    - [Xero](https://help.cerely.com/accounts?hsLang=en-au#xero)
    - [MYOB](https://help.cerely.com/accounts?hsLang=en-au#myob)
- [Troubleshooting & FAQ's](https://help.cerely.com/troubleshooting-faqs?hsLang=en-au)
- [Cerely Personnel Mobile App](https://help.cerely.com/cerely-personnel-mobile-app?hsLang=en-au)

[![](https://help.cerely.com/hs-fs/hubfs/Images/Cerely%20Logo_Landscape-4C-1.png?width=125&height=32&name=Cerely%20Logo_Landscape-4C-1.png)](http://cerely.com?hsLang=en-au)