---
title: How to Add Work Eligibility and Visas
description: How to Add Work Eligibility and Visas
---

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# How to Add Work Eligibility and Visas

## To ensure compliance and accurate rostering, you can record and manage employee visa and passport details within the Personnel section.

1\. From the home screen in Cerely, click on the **Personnel** tab from the Cerely top main menu

![](https://help.cerely.com/hubfs/Knowledge%20Base%20Import/CjlBMjj2qNcQ8hazfg8NAiVBbse9QqLl4A.png)

2\. Select and click on the employee profile whose eligibility you want to update

![](https://help.cerely.com/hubfs/Knowledge%20Base%20Import/3cLMxCQVqJV4SzPqxmxvtiQnU-aLP8xdnw.png)

3\. On the left-hand side menu, select **Work Eligibility**

![](https://help.cerely.com/hubfs/Knowledge%20Base%20Import/ule3SGcv3L0LYz72GPh6EgdGjUqg2pm13w.png)

### **Adding Visa Details**

1\. Click on the **+ Add Visa** button

![](https://help.cerely.com/hubfs/Knowledge%20Base%20Import/5uNSp28gmx-Pd_8TPaXb10lc0AJbXEYdxA.png)

2\. Complete the required visa fields and information:

![](https://help.cerely.com/hubfs/Knowledge%20Base%20Import/Tww1SZrMCXkRysUIwOOcOzIUB-VQXZJz0w.png)

- **Visa Type** (e.g. Working Holiday, Student Visa)
- **Visa Number**
- **Expiry Date**
- **Enforce Expiry** (Yes/No)
- If set to **Yes**, the system will prevent rostering past the expiry date
- If set to **No**, you’ll receive a warning, but can still proceed with rostering
- **Maximum Hours** – if applicable to the visa condition
- **Period** (e.g. per week/fortnight)

3\. Upload a copy of the visa document for records

### **Adding Passport Details**

1\. Click on the **+ Add Passport** button

![](https://help.cerely.com/hubfs/Knowledge%20Base%20Import/kas1OhXFrwnULQEEfP7jU4et9MFKvlLIGg.png)

2\. Complete the required passport fields and information:

![](https://help.cerely.com/hubfs/Knowledge%20Base%20Import/we21W1S6YSy3AUDla2AQE0afrxy0VfmmnA.png)

- **Country**
- **Passport Number**
- **Expiry Date**
- **Enforce Expiry** (Yes/No)
- Same enforcement options apply as with visa expiry

3\. Upload a copy of the passport document

> **Note:** Keeping employee work eligibility up-to-date ensures the system can flag any compliance issues before rostering and helps manage employee limits based on visa type.

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