--- title: How to Add Locations to a Site Roster description: Learn how to add work locations to a Site Roster so managers can clearly see where personnel are rostered across a site. --- [Skip to content](https://help.cerely.com/how-to-add-locations-to-a-site-roster#main-content) ![Cerely Logo\_Landscape-4C](https://help.cerely.com/hs-fs/hubfs/Images/Cerely%20Logo_Landscape-4C.png?width=160&height=41&name=Cerely%20Logo_Landscape-4C.png) Open main navigation Close main navigation - [Contact us](https://cerely.com/contact/) [Contact us](https://cerely.com/contact/?hsLang=en-au) How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://help.cerely.com/?hsLang=en-au) 2. [Site Management](https://help.cerely.com/site-management?hsLang=en-au) 3. [Site Profile](https://help.cerely.com/site-management?hsLang=en-au#site-profile) # How to Add Locations to a Site Roster ## Locations allow managers to break a Site Roster into different work locations. This gives managers a clearer view of where personnel are rostered within a site. Locations are particularly useful for events, large sites, and sites with a large number of personnel, where staff may be working across multiple areas.  **Step 1 – Navigate to Sites** 1. Navigate to the **Sites** tab. 2. From the Sites home screen, locate the site you want to add a location to. 3. Click on the **Site Name**. ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-12-49-54-0284-AM.png?width=1926&height=946&name=image-png-Oct-08-2026-12-49-54-0284-AM.png) **Step 2 – Open the Locations Tab** From the **Site Profile**: 1. Use the left-hand menu. 2. Click **Locations**. This will display the locations currently configured for the site. ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-12-51-47-1933-AM.png?width=1928&height=944&name=image-png-Oct-08-2026-12-51-47-1933-AM.png) **Step 3 – Add a New Location** From the Locations screen: 1. Click **Add Location**. 2. The **Add Work Location** popup will open. ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-12-53-06-0375-AM.png?width=1939&height=944&name=image-png-Oct-08-2026-12-53-06-0375-AM.png) **Step 4 – Enter the Location Name** In the **Add Work Location** popup: 1. Locate the **Location Name** field. 2. Enter the name of the location. For example: **Location Name:** Front Door Other examples could include: - Gatehouse - Main Entrance - Car Park - Loading Dock - Control Room Use a clear name that allows managers to easily identify where personnel are working. ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-12-53-52-6724-AM.png?width=1926&height=948&name=image-png-Oct-08-2026-12-53-52-6724-AM.png) **Step 5 – Confirm the Address** The **Address** field will automatically be prefilled with the address of the site. Review the address to ensure it is correct.   ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-12-57-57-5650-AM.png?width=1926&height=944&name=image-png-Oct-08-2026-12-57-57-5650-AM.png) **Step 6 – Select the Service** The **Service** field identifies the type of service being provided at the location. 1. Click the **Service** field. 2. Select the relevant service from the list. For example: **Security Personnel** **Note**: You can select multiple services if more than one service is provided at the location. This information helps managers understand what service is being provided at each location.   ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-01-02-05-6173-AM.png?width=1926&height=944&name=image-png-Oct-08-2026-01-02-05-6173-AM.png) **Step 7 – Select the Rating** The **Rating** field allows you to select the risk rating for the location. Select the appropriate rating for the location. The rating helps managers understand the type of personnel that should be rostered to that location.   ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-01-01-35-1647-AM.png?width=1928&height=946&name=image-png-Oct-08-2026-01-01-35-1647-AM.png) **Step 8 – Select the State** In the **State** field: 1. Select the state where the location is located. Typically, this will be the same state as the main site. **Important:** Only users who have permission for the selected state will be able to see the location on the Site Roster. Make sure the correct state is selected so the location is visible to the appropriate users.   ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-01-02-46-7085-AM.png?width=1928&height=942&name=image-png-Oct-08-2026-01-02-46-7085-AM.png) **Step 9 – Select the Division** In the **Division** field: 1. Select the division the location belongs to. Typically, this will be the same division as the main site. **Important:** Only users who have permission for the selected division will be able to see the location on the Site Roster. Make sure the correct division is selected so the location is visible to the appropriate users.   ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-01-04-47-6069-AM.png?width=1926&height=942&name=image-png-Oct-08-2026-01-04-47-6069-AM.png) **Location Options** The **Add Work Location** popup includes the following options: - **Display billing hours separately on Invoice** - **Do not bill for hours worked** - **Do not display missing charge warning in shifts** **Important:** These options are currently **still in development**. **Leave all three options toggled off.** Do not enable these options unless instructed to do so in a future system update.   ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-01-06-18-6390-AM.png?width=1926&height=942&name=image-png-Oct-08-2026-01-06-18-6390-AM.png) **Step 10 – Geofence** If the site has a **Geofence** configured, the system will automatically add the Geofence to the location map. If you add a Geofence to the location: - The Geofence will automatically sync with the **Site Map**. - The Geofence will also be added to the site. This keeps the location and site Geofence settings synchronised. ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-01-07-23-2304-AM.png?width=1928&height=942&name=image-png-Oct-08-2026-01-07-23-2304-AM.png) **Step 11 – Save the Location** Once you have completed the location setup: 1. Review the information entered. 2. Confirm the **Location Name** is correct. 3. Confirm the **Service**, **Rating**, **State** and **Division** are correct. 4. Confirm the three development options remain toggled off. 5. Click **Save**. **![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-01-08-12-9397-AM.png?width=1924&height=940&name=image-png-Oct-08-2026-01-08-12-9397-AM.png)**  **Adding Additional Locations** **Note:** To add more locations to the site, repeat the **Add Location** steps outlined above. You can add **as many locations as required** to a site, allowing you to create separate roster locations for different areas, positions or work zones.  **Step 12 - Viewing Locations on the Site Roster** Once locations have been added to a site, you can view them directly from the **Site Roster**. 1. Navigate to the **Site Roster** tab. 2. Select the **Site** you have added the locations to. 3. Select the required roster date or date range. 4. The locations will be displayed on the Site Roster, allowing managers to see where personnel are rostered within the site. Each location will be shown separately on the roster, making it easier to identify which personnel are assigned to each area. ![](https://help.cerely.com/hs-fs/hubfs/image-png-Oct-08-2026-01-13-35-8050-AM.png?width=1932&height=946&name=image-png-Oct-08-2026-01-13-35-8050-AM.png) **Example** A site may display locations such as: - **Front Door** – 2 personnel - **Gatehouse** – 2 personnel - **Car Park** – 4 personnel - **Control Room** – 1 personnel - **Main Entrance** – 3 personnel This provides managers with a clearer view of **who is working at each location** within the site.   - [System Setup](https://help.cerely.com/system-setup?hsLang=en-au#main-content) - [Personal Settings](https://help.cerely.com/system-setup?hsLang=en-au#personal-settings) - [Users & Permissions](https://help.cerely.com/system-setup?hsLang=en-au#users-permissions) - [Organisation Settings](https://help.cerely.com/system-setup?hsLang=en-au#organisation-settings) - [Configuration System](https://help.cerely.com/system-setup?hsLang=en-au#configuration-system) - [Reports Setup](https://help.cerely.com/system-setup?hsLang=en-au#reports-setup) - [Client Management](https://help.cerely.com/client-management?hsLang=en-au) - [Site Management](https://help.cerely.com/site-management?hsLang=en-au#main-content) - [Site Profile](https://help.cerely.com/site-management?hsLang=en-au#site-profile) - [Contacts](https://help.cerely.com/contacts?hsLang=en-au) - [Personnel Management](https://help.cerely.com/personnel-management?hsLang=en-au) - [Task Manager](https://help.cerely.com/task-manager?hsLang=en-au) - [Rostering](https://help.cerely.com/rostering?hsLang=en-au#main-content) - [Site Rosters](https://help.cerely.com/rostering?hsLang=en-au#site-rosters) - [Accounts](https://help.cerely.com/accounts?hsLang=en-au#main-content) - [Xero](https://help.cerely.com/accounts?hsLang=en-au#xero) - [MYOB](https://help.cerely.com/accounts?hsLang=en-au#myob) - [Troubleshooting & FAQ's](https://help.cerely.com/troubleshooting-faqs?hsLang=en-au) - [Cerely Personnel Mobile App](https://help.cerely.com/cerely-personnel-mobile-app?hsLang=en-au) [![](https://help.cerely.com/hs-fs/hubfs/Images/Cerely%20Logo_Landscape-4C-1.png?width=125&height=32&name=Cerely%20Logo_Landscape-4C-1.png)](http://cerely.com?hsLang=en-au)